Operations & HR Associate
The Operations & HR Associate will support the administrative functions of the executive team and the day-to-day needs and activities of MNM’s Operations & HR team. This role requires maturity and discretion, great attention to detail, and a high level of professional administration and communication skills. This is an excellent opportunity to gain a comprehensive understanding of the global health and nonprofit sectors while applying exceptional administrative skills.
Reports to: Director of Human Resources
Location: Seattle, WA
Duties and Responsibilities
Executive Support (30%)
- Provide administrative support of a complex, confidential, detailed and time-sensitive nature to
- Chief Executive Officer (CEO) and other Leadership Team members, including but not limited to:
- Scheduling and calendar management, including engagement with both internal and external stakeholders and multiple U.S. and global time zones
- Tracking workflow and priorities through strategic handling of incoming requests
- Tracking engagement with key donors and partners
- Arranging meeting agendas, taking notes, and drafting correspondence as requested
- Coordinate complex and continually changing domestic and international travel for MNM’s leadership team and occasionally other MNM staff members
- Help draft and organize Board of Directors meetings and materials
Track and process business-related expenses and complete expense reports for executive team
Operations & HR Team Support (30%)
- Administer payroll administration and benefits
- Maintain and keep current human resource records, including but not limited to the individual files of current and past employees
- Support recruitment & new hire onboarding efforts (e.g. posting job advertisements, downloading application materials, scheduling candidate interviews, updating onboarding materials, etc.) as well as offboarding efforts
- Support planning, execution, and follow-up for staff retreats and meetings
General Office Management and Administration (estimated 20%)
- Facilitate employee engagement initiatives and team building activities for staff
- Manage office equipment and supplies and liaise with IT support or other external vendors as needed
- Create and disperse staff surveys and feedback
- Perform administrative duties including answering and directing all incoming calls, responding to inquiries, distributing all incoming mail
- Performing other administrative duties as requested or as responsibilities dictate.
Qualifications
- Bachelor's degree required
- 2-3 years’ work experience in a professional environment providing administrative and/or HR support (experience in directly supporting senior leadership members preferred)
- Ability to work independently or as part of a team with minimal supervision
- Ability to prioritize and handle simultaneous assignments while adapting to changing deadlines, priorities and workflow with success and accuracy
- Ability to manage sensitive and confidential information and documents with discretion and maturity
- Passion for social impact and enthusiasm for Malaria No More’s mission to end one of the world’s oldest and deadliest diseases within a generation
- Extraordinary attention to detail and organizational skills
- Excellent interpersonal and communications skills
- Excellent writing and research skills, including report writing
- Excellent computer skills required, including Word, Excel, Outlook, PowerPoint, and Dropbox
Compensation
MNM offers a competitive compensation package based upon previous experience. This is a full-time, exempt role and is eligible for MNM’s comprehensive benefits package, including high-quality medical/dental/vision coverage, 20 vacation days, 10 sick days, 14 paid holidays, summer Friday flex time and paid parental leave, medical/dependent care/commuter FSAs, short- and long-term disability and life insurance, and a 401K plan with an employer safe harbor contribution.
To Apply
Please email a concise cover letter with your salary requirements and your CV explaining why you would like to be considered and your resume to jobs@malarianomore.org with the subject line "Operations & HR Associate – Full Name." Cover letters with no salary requirements will not be considered. Final offer will be contingent on successful background check
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